1. Not Preparing the Correct Affidavit

An affidavit is the most important document in the name change process. Many applicants prepare it incorrectly or skip mandatory details.

Common errors:

• Affidavit not on the prescribed stamp paper
• Missing applicant’s old and new name
• Incorrect date of birth or vague reason for name change
• Missing notary or magistrate seal
• Typing mistakes in name or details

How to avoid:

Always prepare the affidavit using an approved format. Include your old name, new name, address, reason for name change, and signature. Ensure it is notarized or attested by a First-Class Magistrate.

2. Incorrect Newspaper Advertisement Format

Before applying to the Gazette, you must publish a name change advertisement in one local and one national newspaper. Many applications get delayed because the ads do not follow the official guidelines.

Common mistakes in ads:

• Missing old and new name
• Not mentioning father’s/husband’s name
• Missing date of publication
• Out-of-state newspaper not accepted (in some regions)

How to avoid:

Use a correct name change ad format and publish in approved newspapers. Always keep physical copies of both newspapers as proof.

3. Not Matching Details Across Documents

Consistency is key. Even a small mismatch between your affidavit, newspaper ad, and application form can result in rejection.

Typical mismatches:

• Differences in spelling of old or new name
• Mismatch in address
• Different dates mentioned across documents
• Missing middle name or initials

How to avoid:

Cross-check every document before submission. Ensure that the spellings, dates, and personal information match exactly.

4. Submitting Poor-Quality Scanned Copies

Most Gazette applications are now online, and applicants often upload unclear, cropped, or low-resolution documents.

Issues caused by bad scans:

• Rejection of documents during verification
• Delay in processing
• Request for resubmission

How to avoid:

Scan documents in high resolution (minimum 200–300 DPI), avoid shadows, and ensure all text is clearly readable.

5. Not Filling the Application Form Properly

Whether online or offline, the Gazette name change form must be filled carefully. Many rejections happen because applicants rush through the form.

Common mistakes:

• Leaving mandatory fields blank
• Incorrect spelling of names
• Wrong category selection (major/minor, correction/change)
• Using informal language or short forms

How to avoid:

Fill the form with full attention. Double-check every detail before submission. If applying for a minor, ensure the guardian’s information is added correctly.

6. Uploading Incorrect Photo or ID Proof

Your photograph and proof of identity must match your current identity before the name change. Many people use outdated or invalid documents.

Common document errors:

• Using old, blurred, or unrelated photos
• Submitting expired Aadhaar, PAN, or passport
• Using address proof that does not match the affidavit

How to avoid:

Use recent photographs and valid ID/address proof. If your address has changed, update it before applying for the Gazette.

7. Not Paying the Correct Fees

Different states have different fees for name change applications. Sometimes applicants pay the wrong fee or use an incorrect payment method.

Common problems:

• Partial/incorrect fees paid
• Failed payments not checked
• Using unofficial payment channels

How to avoid:

Check the official Gazette website for updated fees. Always keep payment receipts safe.

8. Ignoring Instructions on File Size & Format

Online portals often specify the maximum size and file format for documents.

Common mistakes:

• Uploading images instead of PDF
• Oversized documents
• Submitting password-protected files

How to avoid:

Convert all documents into clean PDF files. Compress them if needed, but ensure clarity is not lost.

9. Not Checking Application Status Regularly

Many applicants assume that once the submission is done, everything is automatic. But sometimes the portal may ask for additional documents or clarifications.

How to avoid:

Check your application status every 3–5 days. Respond immediately to any queries or required corrections.

10. Not Keeping Copies of All Documents

People often misplace the original documents after submission, causing issues later when updating their name on Aadhaar, PAN, Passport, Bank, and other records.

How to avoid:

Maintain digital and physical copies of:

• Affidavit
• Newspaper ads
• Gazette application form
• Payment receipt
• Gazette PDF after approval

These copies will be required for future verification.

FAQs: Name Change in Gazette

1. How long does it take to change your name in the Gazette?

It usually takes 30–60 days, depending on the state and workload of the Gazette department.

2. Can I apply for a name change in Gazette online?

Yes. Many states, including Maharashtra and Delhi, offer full online application systems.

3. Do I need to publish newspaper ads for a name change?

Yes, most states require two newspaper advertisements—one local and one national—before Gazette submission.

4. Can NRIs apply for a name change in the Indian Gazette?

Yes, NRIs can apply by submitting notarized documents through the online portal or Indian consulate attestation.

5. Is Gazette notification mandatory for changing name on Aadhaar, PAN, or Passport?

Yes. Government departments accept Gazette notification as the final legal proof of name change.

6. Can minors apply for a Gazette name change?

Yes. Parents or legal guardians must apply on behalf of the minor with proper documentation.